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How to Create a Job Relocation Assistance Package
The number of companies offering job relocation assistance is on the rise. Employee relocation can be an expensive proposition for both the company and the employee. The goal in creating a job relocation assistance package is to:
Smoothly and efficiently relocate employee and family in a way that keeps the employee happy and free to focus on the job -
- Protect and preserve company image
- Avoid going overbudget to protect the company’s bottom line
This goal can be accomplished in several different ways, including:
- Lump sum: A pre-negotiated, fixed, one-time payment may be offered to the employee for relocation expenses.
- Reimbursement: Employees save and submit their receipts for company reimbursement of relocation expenses, up to a maximum amount.
- Direct billing: The company may pay for all or some moving expenses directly, particularly when moving services are coordinated by the employer. This method may be combined with lump sum or reimbursement.
- Third-party relocation: The employer outsources employee relocation to a third-party relocation services broker that manages and coordinates all necessary services.
How to Create a Job Relocation Offer Letter
Relocation offer letters are sent to employees who have already engaged in face-to-face discussions with their employers about a job opportunity that involves relocating in another city. In creating a job relocation offer letter, start with a recap of your previous conversation, create enthusiasm for the new position (including salary increase and professional opportunities), provide a summary of the new position, and address key concerns regarding the relocation.
Employees will need data about how a relocation will impact their daily lives and the lives of their spouses, partners, and families. Key concerns to address in a job offer with relocation assistance letter include:
- Home finding assistance: Provide information about help the employee can expect to receive from the company regarding access to real estate agencies, house hunting services, temporary living provisions, and other orientation assistance.
- Home marketing assistance: Relocating employees who currently own their homes will want to know about assistance the company will provide in putting a home up for sale or rent.
- Relocation expenses: Inform the employee about how much of the relocation bill he or she will have to shoulder alone. Describe the expenses the company will pay for directly, costs that will be reimbursed, and expenses for which the employee will be responsible.
- Moving household goods: This concern should be addressed in detail by telling employees how much the company will pay to move their belongings to a new location, including any restrictions or limitations to the policy.
Finding a Partner: About Job Relocation Companies & their Services
As an employer, there’s a lot on the line when it comes to retaining or attracting talent. When asking employees to relocate for your company, ensuring it’s the best possible experience for them is key. Working with job relocation companies means that your employees and new hires will have dedicated support who has extensive experience in planning and moving employees. It also tends to make employees more at ease as opposed to working directly with a company employee or supervisor.
Finding the right partner is key. At UrbanBound, we created our relocation platform to help employers provide employees with a better, smoother and consistent relocation process for happier employees.