Building out an internship program seems like an easy enough concept, right? Students and young professionals who are just starting out, want experience, and maybe your company could use the extra help. However, it’s not quite that simple. Especially when you recruit and hire interns from all over the country.
When your interns temporarily move to your city, there are a few things you must consider before they all get there. Otherwise, you may end up with a lot of questions and an administrative nightmare. Below, we’ve compiled a list of things your company must consider when relocating interns for the summer or the semester.
1. What Do Interns Need?
One of the first and utmost important things you need to consider is how are you going to get your interns from Point A to Point B? Relocating interns is a whole different ball game than your average relocating employee; and the steps and procedures that need to be taken are vastly different.
For starters, interns need a lot of support. They are likely still in school, so things that you would typically expect your full-time employees to figure out on their own are things that you will have to handle and mediate.
For instance, the act of moving in itself, let alone all the details involved, such as figuring out shipping items, short-term housing contracts, tax ramifications, and more, is likely something that an intern has never dealt with before. Is this something that your company wants to provide assistance with?
Additionally, where will your interns live once they’ve figured out how they will move? How will your interns find temporary housing? Will you offer them a lump sum of cash or a living stipend? Or will you source, secure and and roommate match interns?
Interns need as much information, education, and support, as you can give them. This will not only make their relocation experience less stressful, but it will make your job easier in the long run, too.
2. What is the Cost to the Intern?
Accepting an internship in a different city is a big monetary risk for students. While many relocating interns usually receive some kind of cash flow (such as a monthly allowance, a stipend, lump sum, or a paycheck), their costs can trend higher than someone relocating to a city permanently.
Since most internships only last a few months, many interns have no need to ship their furniture or bed across the country. That being said, this means they won’t have furniture and will look to their employer to provide it.
Many companies will recommend a short-term housing provider to their interns to utilize in this scenario. However, because these accommodations are fully furnished, it means that the average cost of rent will skyrocket. Thus, let the domino effect of costs begin.
Therefore, one way to make the cost of housing more affordable is intern roommate matching. Not only does this make things cheaper, but it can also help with social adjustment to the new city and job. While this is one way to keep rent down, UrbanBound recommends that companies help out with the housing costs, if not fully-subsidizing housing altogether.
3. Remember—Interns Relocate Twice!
Interns not only have to move to the new city, but they need to move home. So you have to consider how you are going to get them to their new city, as well as, how you are going to get them home. This is why having vendors that support this timetable is crucial. Ensure that your organization has access to a partner that will allow your interns to book their transportation easily and at an affordable rate.
Additionally, because interns must move to and from a location, shipping their goods might not be very cost effective. It may be smarter to set them up with intern housing—that is, a place to live that is already fully furnished with all the things they will need (furniture, cable, bedding, towels, etc.) While this sounds like it would be more expensive, shipping goods can end up being very costly, especially when you consider the cost of shipping those items back.
How Intern Relocation Technology Can Help
Relocation technology can play a huge role in helping relocate your interns for the summer. UrbanBound’s intern relocation software helps you communicate all important information from one central place. On the intern dashboard, interns can find roommate contact information, company documents, city education and moving resources. Plus, UrbanBound can find and secure intern housing, so it’s one less thing to worry about! Learn more about UrbanBound’s intern relocation software.